Handling payments for your auction

How to send invoices with Paypal

  1. Go to your auction's rules page and and click on invoices (you have to be the creator of the auction to see this button).
  2. At the bottom of the invoice list, click Download Batch Invoice File #1. Note that Paypal will only let you batch email 150 users at a time, so if there's more than one file listed, download them all.
  3. Go to Paypal's batch invoice page (you'll be prompted to sign into Paypal)
  4. Click Browse, then Import Batch Invoice File
  5. Review the invoices to make sure they are correct, then click Send Invoices
  6. Use Paypal to keep track of who has paid -- if you're also accepting cash payments, make sure to cancel invoices paid with cash

Users who are owed money (sold more than they bought) are not included in this list. I am assuming most clubs will want to pay these people in cash when they drop off their lots, or by check afterwards (address is required before submitting a lot, and is listed on the invoice). This will allow you to avoid the Paypal fees for these users.

Downloading and uploading these files and keeping track of who paid is awful!

I know. Ideally, I would integrate completely with something like Shopify or Paypal, and handle all payments seamlessly on this site.

Unfortunately, any payment method that allows credit card payments allows charge backs, which means a massive amount of paperwork and liability for this site.

And any payment method that doesn't allow charge backs (like Bitcoin) is very difficult for end users.

Is there any risk here?

By using this feature, your club is taking on all the risks of online payments -- like charge backs and taxes. But, it's very handy to click a couple buttons and invoice all your users.

But I don't want to use Paypal!

At the moment I am not aware of other payment processors that support batch invoicing from a CSV file. If there's one you'd like to use, let me know -- it's not difficult to export the data.